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10 Essential Time Management Tips

September 20, 2022

More often than not, we enter a state of pandemonium because our personal and professional life is in chaos. We realise that we haven’t accomplished enough, our to-do list has plenty of pending items and that we’re way behind when it comes to the goals we had set out initially. Time is a crucial aspect of life and managing time well is a skill that most of us need to build and acquire. If we master the art of time management, a lot can positively change for us in life.

Time management

What Is Time Management?

Time management essentially involves managing tasks and activities optimally and getting an optimal amount of work done in less time. 

 

Why Is Time Management Important?

If we can manage our time better, we will see plenty of positive outcomes in both personal and professional life. We will be able to:

  • Manage tasks better
  • Become more productive
  • Not get stressed out all the time
  • Achieve work-life balance
  • Have good quality output at work

 

How to equip yourself to manage time better:

When things go as per plan, we feel a sense of accomplishment and experience less burnout. Hence, it is better to learn some time management skills in order to be able to implement time management tips and techniques in life. Some essential time management skills include:

  • Organisation – this involves creating to-do lists, having a daily schedule, etc
  • Prioritising – this involves differentiating between what is urgent and important, what is not urgent but important and what is not urgent and not important 
  • Goal-setting – it is preferable to set goals that are specific, measurable, attainable, realistic and time-bound
  • Delegation – we cannot accomplish everything on our own. Knowing when and how to delegate is also necessary and crucial to better manage time
  • Stress-Management – it is important to know how to handle stress well and stressful situations are often unavoidable but getting flustered and burning the midnight oil shouldn’t always be one’s response.

 

Tips & Techniques For Time Management

Once you have mastered some of the time-management skills, it is necessary to restructure your day-to-day life and optimise your day to make the most of the time you have. Here are some effective and essential time management techniques you can easily implement:

  1. Start Your Day Early: The ‘early to bed, early to rise’ adage is quite true and many successful entrepreneurs and executives swear by it and have reaped its benefits too. We technically have 24 hours in a day but what we don’t see is how we use these hours. If you look from a third person’s perspective, you will realise that starting your day later leads to a gross waste of time and we don’t end up getting a lot done. If you start your day earlier, you will have more time as your entire day becomes longer. Also keep in mind that your body needs 6-8 hours to function well. Start with setting up your alarm 15 minutes earlier than before and increase the time frame with the course of time. Use the extra minutes to meditate or pursue a hobby or catch up on reading. 
  2. Use the Pomodoro technique: This technique encourages people to work with the time that they have. You can break up your work day into chunks with ample breaks in between – the intervals are referred to as Pomodoro. After a few Pomodoros, you can take a longer break of about 15 to 20 minutes. The timer makes one feel energised and makes you feel the sense of urgency, in turn, leading to productivity. You can explore Pomodoro on the heyy app in the ‘Growth’ section. 
  3. Use A Time Tracking Tool: You may find it humbug but time tracking softwares or tools are actually good and help us understand where we are spending the most amount of time. If you realise that you are wasting time on certain activities you can then consciously ensure you don’t do that. 
  4. Keep Mornings For MIT’s (Most Important Tasks): While one may not always like doing this as the most important tasks are also often very difficult (and disliked) ones, doing so takes a lot of stress off the mind. If you accomplish the hardest task first, you can heave a sigh of relief and move on to the easier and more enjoyable tasks later on. 
  5. Block Out Distractions: Switch off notifications when you start work. You may not realise it but distractions end up taking most of the time at work. A task that may get completed in 60 minutes then takes 3 hours to be accomplished. When you are working, switch off your data and keep your phone on silent if necessary. You will end up saving a lot of time and your productivity will be higher. 
  6. Focus On One Thing At A Time: A lot of research has proven that multi-tasking is a myth. If you think you can juggle many things at once, you are mistaken as you actually end up wasting time and your overall productivity is low. Focus on one thing at a time and finish it as against trying to juggle too many things at once. You will realise that you can be more creative and your output is of higher quality.
  7. Take Breaks Often: This may sound counterproductive but taking breaks helps you become more effective as you are refreshed. If you work for things at a stretch, you may get hassled or hit a blank as against taking a break, coming back to the task and finishing it quickly. 
  8. Get Your Sleep: A healthy lifestyle can go a long way in ensuring that you are at your productive best and achieve the goals you have outlined. Getting 6-8 hours of sleep recharges a person and helps with better decision making and effectiveness at work
  9. Bite Off Only How Much You Can Chew: As against what it may seem to be, most high performers and achievers do very little but are extremely impactful. Don’t take up more than what you can handle as that will eventually just lead to burnout, anxiety and stress. Do little but be as impactful as you can. 
  10. Get Others To Respect Your Time: Many-a-times, we are asked to attend meetings that aren’t relevant to us or that chatty co-worker who wasted time discussing something that was of no consequence? Get out of these meetings and chats as that time will never come back or add any value to you. Learn how to excuse yourself out of such conversations. 

The heyy app has plenty of time-management tools in the ‘Growth Activities’ section that you can explore. 

Reaching out

Helpers at heyy, are trained and experienced Mental Health Professionals who are equipped with tools to provide 24×7 mental health care to our users. Toxic workplace, trauma, and chronic stress are severe issues that can have grave mental health consequences.

 

If you identify with any of the symptoms mentioned in this piece, we recommend you reach out to our Helpers to seek help. It is important to remember that it is okay to reach out!

 

Download the heyy, app to take a quick self assessment and get your own stress score to guide you in the next steps of your mental health journey!

 

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